July 21 , 2018
SaddleBrooke Republican Club Members,
The SaddleBrooke HOA2 Board of Directors has adopted new policies relating to the use of HOA2 facilities by clubs and groups. These new policies affect the SaddleBrooke Republican Club (SBRC), forcing the Club to make some decisions regarding its operations and its relationship with the HOA2.
The impact of the new policies depends on whether the Club remains a registered club or elects to become unregistered.
Currently the SaddleBrooke Republican Club is a registered club. As a registered club, the SBRC must comply with all of the new HOA2 policies. Chief among those is the policy that only residents of HOA2 and HOA1 can be members of the club. If the SBRC remains a registered club under the new policies, the Club would be required to terminate the memberships of any current member residing in the Ranch, Catalina, Oracle, Oro Valley or anywhere else outside of SaddleBrooke. In addition, as a registered club, if the SBRC were to allow nonresidents to attend the meetings, the SBRC would lose its ability to use the ballroom for free and would have to pay a rental fee of $240 an hour for use of the Mountain View Ballroom.
There are some advantages to being a registered club:
- The inclusion in limited HOA2 posting of club activities in emails sent to residents.
- The use of facilities for free only if all members are residents of HOA1 and HOA2
- Priority in scheduling rooms for meetings
The option of being an unregistered club is available to the SBRC and would involve the following conditions:
- Unregistered clubs must pay for the use of the room.
- The SBRC would not be able to be included in HOA2 emails sent to residents to announce club activities.
The advantages of becoming an unregistered club are significant for the operation of the SBRC under the new HOA2 policies:
- Nonresidents can remain members of the Club.
- Nonresidents can attend the SBRC meetings.
- Since the SBRC will be required to pay rent for the room even if it remains registered (unless nonresidents are excluded), there is no financial advantage to remain a registered club. *Please note that by having an open bar before, during and after the meeting and having finger foods available, the rent will almost certainly be waived.
- The policy regarding inclusion in HOA2’s group and club announcements has changed and the SBRC would be limited to posting announcements only twice a year. The Club has the ability to notify members by email, through the SBRC website and through the Saddlebag Notes as well as the Saddlebag Progress which makes the benefit of being registered significantly lessened.
- There will be no effect on the membership of the Club, the Club’s goals and purposes or how the Club conducts its operations will not be changed in any way.
The Board of Directors of the SaddleBrooke Republican Club believes it is in the best interests of the Club to become an unregistered club to fulfill our desire to be an inclusive club. We value your input on this issue. The club has been asked to make this decision by August 1st. Please feel free to communicate by email or phone with our President or Vice President if you have questions or concerns.
SaddleBrooke Republican Club Board of Directors
Patricia Tarner, President
Paul Herr, Vice President